Ohio Data Theft: An Early-Spring Order to Encrypt Move Sensitive Info Surfaces NOW?
July 17 18, 6AM — An earlier post headline indicated that the order discussed in this post had to do with encryption when it really had to do with moving sensitive data to a secure location not on the main network. The headline has been corrected; the post is otherwise unaffected. Because the order discussed in the post was not implemented, sensitive info was present in what was stolen. Although it would take specialized knowledge to access the data stolen because of the nature of the device stolen, the data on the device was not encrypted.
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Forgive me, but this seems way too convenient (HT RAB):
Workers on the state’s new payroll and accounting system were told in April to remove Social Security numbers and other sensitive information from the main network but didn’t do it, records released yesterday suggest.
As a result, the data ended up on a computer backup tape that was stolen late June 10 or early June 11 from a state intern’s car, affecting more than 1 million people or businesses and costing the state an estimated $2.2 million so far.
Also, on June 15, the 22-year-old intern, Jared A. Ilovar, passed a three-hour polygraph test about the theft, correspondence obtained through a Dispatch public-records request shows.
The records contain an e-mail that David L. White, executive program manager for the Ohio Administrative Knowledge System, sent to four workers April 4 telling them to move sensitive files to a secure part of the system.
“I want all files that can be identified with SSN data put into a secure directory today,” White wrote.
After Gov. Ted Strickland announced June 15 that the backup tape containing sensitive information was stolen, White sent a copy of that April 4 e-mail to Budget Director J. Pari Sabety.
So this order was known by the Director of the Office of Management and Budget, who I believe reports directly to the Governor and not made known to the public until now — and it had to be obtained through a public-records request? Why wasn’t this revealed much, much earlier?
The Office of the Inspector General’s Thomas Charles tells us that his is an independent agency. It had better be looking into how (or if) the Governor was kept in the dark, and how (or if) the supposed order was ignored without follow-up, or it will not be doing its full, “independent” job. If those things are not within his scope, we’ll never learn what we really need to know about the “Who knew what and when?” elements of this episode.
The Governor should be ensuring that this is done — with or without the Inspector General. If it takes an independent OUTSIDE investigation, Mr. Strickland should make it happen. At this point, Ohio’s chief executive appears to the person-on-the-street to either have been systematically kept in the dark by people under him, or to have himself manipulated the release of information to the public. Neither alternative is palatable, but the first would at least exonerate him. If we don’t learn otherwise, anyone who assumes the worse alternative (info release manipulation) would not be out of line.
In either case, identity thieves could have had, and perhaps did have (but we don’t know it yet), a field day with the personal information of those who didn’t learn that their personal information had been compromised 10 days to three weeks earlier than their portion of the data compromise was announced.
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UPDATE: Tammy Obeidallah at The Daily Advocate is acting as if the data IS encrypted (last para):
State officials believe it is unlikely that someone could access the encrypted data, as doing so would require specialized knowledge and equipment.
Zheesh.
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Previous Posts:
- July 13 — The State of Ohio Data Theft — One More Time: Independent. Investigation.
- June 25 — Ohio’s State Data-Theft Update, Including State Contact Info (PLUS: AP’s Unsolicited Damage Control and Dispatch Whitewash)
- June 22 — W-W-W-Wait a Minute: When Did THIS Data-Theft Number Go Up? (Answer: Maybe It Didn’t It Sure Did)
- June 21 — What the ???? (Ohio Data Theft Update; Time for an Independent Investigation)
- June 19 — What the ???? (Stolen State Data Was NOT Encrypted)









