… On Monday, the International Association of Information Technology Asset Managers, which deals with such technical questions regarding computer hardware and record retention on a regular basis and which has reacted with the same incredulity as the rest of us, released a list of six basic questions the IRS needs to answer.
1. First, what happened to the IRS’ IT asset managers who seemingly vanished during this critical period? IAITAM , which runs the only worldwide certification program for IT asset managers, says its records show that at least three IRS IT asset managers were moved out of their positions at the time of the May 2013 inspector general’s report that detailed the agency’s targeting practices. What can they tell us?
2. The hard drives in question are federal property and cannot be destroyed or recycled without proper documentation. “Proper IT asset management requires clear proof and records of destruction when drives are wiped or destroyed,” notes IAITAM President and founder Barbara Rembiesa. Where are these records?
3. IAITAM asks if the drives were destroyed by an outside IT asset destruction unit, a not-unusual practice among federal agencies. If so, it adds an entire second layer of documentation of the destruction of these assets, including who approved it.
4. What are the IRS’ specific policies and procedures on document retention when hard drives are damaged or destroyed? In most large private-sector organizations, hard drives and computers are just not tossed in the dumpster or dropped off at the local recycling center until recovery of the lost data is assured.
5. What is the disaster recovery policy at the IRS, an agency responsible for our most sensitive tax information, particularly in light of its statistically implausible number of hard drive crashes?
6. Where are Lerner’s emails from her BlackBerry device and what is on the enterprise server? Some have even suggested Lerner may have off-loaded her emails to what is known as a USB flash drive and still has them in her possession, another federal offense.
The IRS is counting on the general public’s relative ignorance of computer technology to believe its smoke-and-mirror cover-up.
But in the age of the iPad and iPhone, even a child knows that something does not compute here.
July 24, 2014
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